“We cut evening chaos at the desk — check-ins and renewals finally keep pace with our rush.”Riya K. · Front desk lead · Pune
Modern Gym Management Software for Smart Gym Owners
Streamline your fitness center operations with powerful membership management, billing automation, attendance tracking, and real-time analytics. Trusted by gym owners worldwide.
AI-Powered CRM
No-Code Automations
Fraud-Safe Billing
Smart Attendance Radar
Billing-ready workflows
Mobile-first for staff & members
Built for real gym floor traffic
Transparent pricing — no surprise fees on the site
Inside GymOpsHQ in action
A quick look at how GymOpsHQ helps teams run smoother day-to-day operations.
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Rough savings & revenue snapshot
Adjust numbers to see a ballpark — not financial advice. Use it to start the conversation with your team.
Estimated outputs
Monthly recurring revenue (MRR)—
Value of admin time @ ₹500/hr—
Potential lift if you recover 5% churn—
Illustrative only. Actual results depend on your market, pricing, and how you run the gym.
Product tour
A quick fly-through of the screens your team lives in every day.
How GymOpsHQ compares
A practical lens for owners evaluating tools — not a feature-by-feature spec sheet.
| Capability | Spreadsheets | Generic tools | GymOpsHQ |
|---|---|---|---|
| Memberships & renewals | Manual | Generic | Built-in |
| Attendance & access context | — | Add-ons | Integrated |
| Billing & reminders | Fragile | Varies | Automated |
| Member & staff mobile | — | Limited | Included |
| Gym-specific workflows | — | Rare | First-class |
Built for your gym model
Pick a profile — we show how GymOpsHQ maps to the way you operate.
Boutique & studio. Tight class caps, high-touch onboarding, and retail-style add-ons. Emphasize member experience, waitlists, and trainer schedules.
- Fast front-desk check-in during peak hours
- Class caps and trial conversion tracking
- Simple billing that matches your packs
CrossFit box. Memberships tied to attendance culture, drop-ins, and retail. Coaches need visibility without spreadsheets.
- Attendance streaks and drop-in handling
- Broadcasts for schedule changes
- Expense tracking for equipment cycles
Multi-location. Consistent policies with local flexibility. Owners need rollups without drowning in detail.
- Per-location dashboards and alerts
- Centralized member history where needed
- Renewal risk visible across branches
Franchise. Repeatable onboarding for new sites, brand standards, and reporting that rolls up to HQ.
- Repeatable setup playbooks
- Standard membership products
- Reporting that travels well to reviewers
What owners & teams say
A few words from people running real gyms — not actors.
“Coaches stopped juggling spreadsheets. Sessions and notes live in one place.”Arman M. · Head coach · Bengaluru
“I see daily revenue and risk before I open the second branch — that clarity is new for us.”Neha S. · Owner · Hyderabad
Innovation Lab: Smart Automation Suite
A modern new feature set designed to make your gym feel premium, automated, and always one step ahead.
AI Lead Scoring
Automatically prioritize high-intent prospects using behavior patterns from calls, visits, and trial activity.
Smart Retention Alerts
Predict churn early with intelligent risk flags so your team can act before members drop off.
Dynamic Offer Engine
Deliver personalized plans and pricing suggestions based on member goals, attendance, and payment history.
Smart Insights Dashboard
A unique operations cockpit that blends business intelligence, automation, and member experience in one screen.
0%
On-Time Renewal Success
0%
Drop in Payment Delays
0%
Faster Lead Conversion
0x
Staff Productivity Lift
Today Check-ins186
Pending Renewals24
PT Sessions Booked39
1) Capture & Score
Every inquiry is auto-captured from calls, WhatsApp, walk-ins, and forms, then ranked by conversion probability.
2) Automate & Engage
Trigger smart follow-ups, trial reminders, and offers based on member behavior and stage in the journey.
3) Predict & Retain
Use churn prediction and attendance patterns to launch retention campaigns before members become inactive.
Built for Real Gym Daily Work
Features your front desk, trainers, and owners actually use every day.
Front Desk Fast Actions
Complete common tasks in seconds during rush hours.
- One-tap member check-in
- Instant overdue fee reminder
- Quick guest pass creation
Trainer Daily Planner
Keep trainer schedules and member plans organized.
- Session calendar and attendance
- Workout assignment and progress logs
- Nutrition follow-up reminders
Owner Command Center
See business health without digging through reports.
- Today revenue snapshot
- Renewal risk list
- Staff performance summary
"Our evening rush is smoother now. Check-ins and renewals are 2x faster." - Riya, Front Desk Lead (Pune)
"Trainers stopped using spreadsheets. Everything is inside one flow." - Arman, Head Coach (Bengaluru)
"I finally get daily business clarity before opening my second branch." - Neha, Gym Owner (Hyderabad)
Complete Gym Management Solution
Everything you need to run a successful fitness business in one powerful platform
Membership Management
Track all your gym members, manage membership plans, renewals, and member profiles effortlessly. Keep complete member history and access detailed member information anytime.
Real-Time Analytics Dashboard
Get instant insights into your gym performance with daily dashboards. Monitor revenue, member growth, attendance patterns, and key metrics that drive your fitness business forward.
Attendance Tracking System
Automated check-in system for accurate attendance monitoring. Track peak hours, member visit frequency, and engagement levels to optimize your gym operations.
Billing & Invoicing
Automated billing system for memberships and services. Generate professional invoices, process payments seamlessly, and send payment reminders automatically to members.
Expense Manager
Track all gym expenses including equipment purchases, staff salaries, utilities, and maintenance. Generate expense reports to understand your profit margins better.
Mobile-First Experience
Manage your gym on the go with our Android app and responsive web platform. Access all features from any device - smartphone, tablet, or desktop.
Powerful Admin Portal for Gym Owners
Complete control over your fitness center operations from one intuitive dashboard
Gym Setup & Configuration
Quick setup wizard to configure your gym details, operating hours, membership plans, pricing, and staff roles in minutes.
Advanced Attendance Tracking
Monitor member check-ins, identify irregular attendance patterns, and engage with at-risk members to improve retention rates.
Membership Tracker & Renewals
Automated alerts for expiring memberships, renewal reminders, and seamless membership upgrade management for all your members.
Smart Billing & Payment Processing
Automated recurring billing, multiple payment gateway integration, partial payment tracking, and detailed financial reports for your business.
Occupancy Heatmap Analytics
Visualize peak hours and off-peak times with interactive heatmaps. Optimize staff scheduling and class timings based on member traffic patterns.
Comprehensive Expense Management
Track operational costs, vendor payments, equipment maintenance, and generate detailed P&L statements to maximize profitability.
Fees Tracking & Revenue Reports
Monitor all revenue streams including memberships, personal training, classes, and retail. Generate custom financial reports instantly.
Broadcast Messaging System
Send SMS and email notifications to all members or targeted groups. Announce class schedules, promotions, events, and important updates instantly.
Engaging Member Portal & Mobile App
Empower your gym members with self-service tools and personalized fitness tracking
Personal Member Profiles
Members can view and update their profile information, contact details, membership status, and payment history through the mobile app or web portal.
Self Check-In & Attendance Logging
Quick QR code scanning or one-tap check-in for members. View attendance history and track consistency with your fitness routine.
Personal Fitness Statistics
Track workout frequency, progress photos, body measurements, weight tracking, and fitness milestones. Visualize your fitness journey with charts and graphs.
Personalized Workout Plans
Access custom workout routines assigned by trainers. View exercise videos, set tracking, and progress notes to stay on track with your fitness goals.
Diet & Nutrition Plans
Follow personalized meal plans and nutrition guidance from your trainers. Track calorie intake, macros, and dietary goals within the app.
Class Booking & Schedules
Browse group fitness classes, check available slots, and book classes directly from the mobile app. Receive notifications for upcoming sessions.
Why Gym Owners Choose GymOpsHQ
Join thousands of successful fitness centers using our platform
50%
Time Saved
Automate administrative tasks and focus on growing your fitness business
30%
Revenue Increase
Reduce payment delays and missed renewals with automated billing
24/7
Access Anywhere
Manage your gym operations from any device, anytime, anywhere
Simple, Transparent Pricing
Choose the tier that matches how you run your gym—from digital basics to a full performance hub.
Billing cycle
Basic Tier
The Digital Starter
Perfect for those looking to stop wrestling with spreadsheets and start professionalizing their facility management.
₹499 / month
- Quick Gym Setup: Get your branding and hours online in minutes with the setup wizard.
- Daily Dashboard: View real-time revenue and new sign-ups at a glance.
- Membership Tracker: Monitor active, expiring, and paused memberships effortlessly.
- Automated Billing: Generate professional invoices and track recurring payments.
- Member Portal (Personalized Profiles): Members can manage account details and update payment methods securely.
- One-Tap Attendance: Members can log daily attendance via their phones.
Pro Tier
The Growth Engine
Designed for gyms ready to automate their operations and optimize their facility’s rhythm.
₹699 / month
- Everything in Basic, plus:
- QR Code Attendance: Touchless, secure check-ins for a modern member experience.
- Live Occupancy Heatmap: Visualize peak hours to optimize staffing and cleaning.
- Expenses Manager: Track rent, payroll, and maintenance costs to protect profit margins.
- Automated Fee Tracking: Flag pending payments and send polite automated reminders.
- Push Notifications: Send instant broadcast messages to your entire community.
Advanced Tier
The Performance Hub
The ultimate command center for high-retention gyms that provide a tailored fitness journey.
₹999 / month
- Everything in Pro, plus:
- WhatsApp Integration: Automate member communication and reminders through India’s most popular messaging app.
- Custom Workout & Diet Plans: Assign tailored routines and nutritional guidelines directly to member portals.
- Personal Stats & Progress: Boost motivation by letting members track attendance streaks and personal records.
- Advanced Broadcasts: Reach members via Email, Push, or WhatsApp for maximum impact.
Free gym ops checklist
Drop your work email — we’ll send a one-page PDF you can run through with your team (no spam, unsubscribe anytime).
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Prefer to skip email? Start free in the app instead.
Frequently asked questions
Straight answers about getting started, billing, and your data.
Is there a free trial?
Yes — you can explore core workflows on the web app. No credit card is required to get started from this page.
Can I cancel anytime?
Monthly plans are designed to be flexible. Check your in-app billing settings or contact support for your account specifics.
Do you support multiple locations?
Yes. Higher tiers include workflows aimed at owners running more than one site — see pricing for what’s included in each tier.
What about my member data?
Your operational data is yours. Use export and admin tools in line with your policies — we don’t claim ownership of your member list.
Android app vs web — what’s the difference?
The web app is great for full admin work; the Android app keeps staff and members productive on the floor. Many gyms use both.
Who powers GymOpsHQ?
GymOpsHQ is built and supported by Dertz Infotech. You’ll see that credit in the footer.
Ready to Transform Your Gym Management?
Join leading fitness centers using GymOpsHQ. Start your free trial today - no credit card required.
Contact & Support
Need implementation support, consulting, or a custom rollout? Reach Dertz Infotech directly.
Direct support
Talk to Dertz Infotech
Get in touch for implementation planning, custom rollout, or enterprise consulting.
Email: contact@dertzinfotech.com
Address: 537/181, Dilkash Plaza, Lucknow, India 226020
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